No relatives are permitted to work together if this places them in a supervisory relationship, either in a subordinate or supervisory role to each other.
A supervisory relationship is an employment relationship where one relative has direct or indirect authority over a relative's employment through decisions, recommendations or judgments related or influence to:
- the approval/denial of increments/performance pay
- the assignment and approval of overtime
- the negotiation of salary level
- the conduct of performance appraisals
- the assignment or direction of work assignments
- the approval of leaves of absence
A supervisory relationship exists even though there are levels of supervision in between two employees who are relatives.
Employees must declare a conflict to the division head when a family relationship develops that puts them in a supervisory relationship.
Recruitment and appointment
A situation may arise through external recruitment or internal promotion/transfer/acting assignments/superior duties where the successful candidate could be a relative of an employee:
- already within the same work unit
- or within a work area where any form of direct or indirect supervision would exist over a relative
Candidates/employees must tell the hiring panel if placement in the position they have applied for would put them in a supervisory relationship with a relative.
If such a situation arises, the human resources representative and the hiring manager must inform the division head in order to determine if the appointment of an employee could be perceived as a potential conflict of interest.
Example of situations which may lead to conflicts of interest related to the employment of relatives include one employee having direct or indirect authority concerning:
- hiring decisions
- renewal of contracts
- performance evaluation
- disciplinary procedures
- salary considerations
- access to leave
- approval of expenses
This list describes several situations but is not all encompassing. There may be other situations where a conflict may potentially exist.
If the division head decides the hiring/transfer would result in, or has the potential to result in, a conflict of interest, a candidate will not be hired or be permitted to transfer into work areas in which a relative is currently employed.
An employee must not participate in any part of the selection process where a relative is an applicant. The selection process includes screening applications, interviews and reference checking.