Applications for Voluntary Leave of Absence
An employee must submit a Voluntary Leave of Absence application at least six weeks before the proposed start of the leave. A manager must respond to requests within 10 working days of receiving an application.
When a request is denied, the voluntary leave of absence application must be returned to the employee. A manager must indicate why the request has been denied on the relevant section of the form.
Arrangements for taking leaves are made between divisions and employees.
An employee may choose one of the following payment options when taking a voluntary leave:
- receive no pay during the leave
- pro-rate payments over a number of pay periods within the calendar year.
The minimum deduction is one half-day per pay period when an employee chooses to pro-rate payments. Any outstanding balance is adjusted on the final pay of the calendar year.
Withdrawal from the Program
An employee receives a refund for any payroll deductions made to date, if he/she withdraws from the program.
Termination of Employment
If an employee leaves the city, before paying for a voluntary leave that has been taken, deductions are made to the employee's final pay for any outstanding balance. If a leave has not been taken, any monies deducted are reimbursed on termination.