When former employees apply for positions at the city or at its special purpose bodies, recruiters should check employment records to determine if they left the city or a special purpose body with separation packages or retirement incentives.
A standard clause should be inserted in all consulting contracts awarded by the city and its special purpose bodies to ensure compliance with the rehiring policy. This clause would prohibit any consulting company utilizing former employees who received a separation package, from working on any project related to the City of Toronto, within two years of their termination. Requests for proposals should include this information so that consulting companies are informed of this condition, before submitting their proposals.
In exceptional circumstances when a manager wishes to rehire a former employee who took part in separation program, he/she must submit a memo to the executive director of human resources. This memo should include the following information:
- an outline of the work to be done
- the duration of the project
- the particulars of the individual's separation
- the rationale for rehiring the individual before the end of the two year period.
A copy of this memo and approval should be sent to the staffing unit in Employment Services.
Any former employee who is rehired within two years is employed under the following terms:
- on a contract basis if in a management or excluded position
- on a temporary or casual status if in a bargaining unit position.