Employees may apply for a leave period of up to one year.
An employee must give notice of leave to his/her executive director/division head to give the division time to plan for the employee's extended absence. The minimum advance notice should be one month.
Employees may apply for a leave without pay at any time of the year.
The leave of absence must be approved by an employee's executive director/general manager/division head or designate. When he/she receives a request, he/she may:
- approve the request
- approve the request but defer the leave
- deny the request.
The executive director/general manager/division head or designate must send written approval, deferral or denial of the request to the applicant. If the request is deferred or denied he/she must explain the reasons to the employee and indicate whether the employee's request can be granted at some future date.
The executive director/general manager/division head or designate should evaluate applications on the basis of consistent criteria to ensure employees are treated in a fair and equitable manner. In a situation where a number of employees within the same division or section apply for leave at the same time the executive director/general manager/division head or designate may need more information to prioritize requests. Guidelines for Assessing Competing Requests are included in this policy under the Implementation section.
The terms of the plan leave are documented and agreed to by both parties, when a leave is approved. This can be changed only by mutual consent.
Return from leave
An employee returning from leave without pay will return to his/her former position or a suitable alternate position if available.
While an employee is on leave a position may be filled with acting or temporary staff, or left vacant.