The request for tuition assistance reimbursement must be initiated by the employee.
The request must be pre-approved by the Division Head or designate of the employee's division.
Employees must meet eligibility criteria for approval. Employees must submit all administrative documentation and proof of successful course completion for reimbursement.
Employees must attend courses on non-work time.
The courses requested must be work-related and consistent with the employee's performance objectives as well as development plans as discussed with their Manager.
Courses must be delivered by a provincially- (or equivalent), professional or industry-recognized educational institution, agency or proprietor of continuous learning services.
Courses that are eligible include, but are not limited to, post-secondary education through community colleges and universities (undergraduate and graduate level programs), accreditations related to trades and vocations, and professional designations and certifications. Classroom, e-learning programs through distance learning and correspondence courses are all acceptable.
Tuition assistance reimbursement is limited to 80 percent of the total cost of tuition, student fees, books, and examination fees. Parking fees and other incidentals will not be reimbursed.
Tuition assistance reimbursement is limited to a maximum of $1,500.00 (Canadian) per calendar year (January 1 – December 31) per employee. The actual amount any one individual may receive will be based on the available budget, divisional business priorities, the principle of equitable access to available funds, and anticipated demand for each division.
Employees may not claim any portion of tuition assistance reimbursed by the City for personal income tax purposes.