Human Resources Policies
Lieu Time Policy for Non-union Employees

Category: Pay and Benefits

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Policy Statement

Lieu time will be granted as leave with pay to compensate employees for working overtime.

Application

This policy applies to non-union employees.

Conditions

Lieu time cannot be claimed for any period of less than 30 minutes in a workday. An employee's immediate supervisor must authorize all overtime before it is worked, for the employee to be eligible to accumulate this time as lieu time. The time must be documented for payroll purposes.

Directors, Managers, Individual Contributors and/or Equivalent Positions up to and including Grade 11

Lieu time will be granted on a straight time basis to a yearly maximum of 105 hours for a 35-hour work week /120 for a 40-hour work week. This accumulated lieu time may be taken in time-off whenever it is mutually agreeable to the employee and his/her immediate supervisor. Employees are allowed to use lieu time before they use vacation time.

Exempt non-management administrative and clerical positions/ Supervisory positions with direct supervisory responsibility for workers in shift operations and typically within Grades 1-7

Lieu time willl be granted at time and a half. This accumulated lieu time may be taken either in overtime pay or in time-off whenever it is mutually agreeable to the employee and his/her immediate supervisor. The maximum lieu time that may be taken in time-off is 105 hours for a 35-hour week and 120 hours for a 40-hour week. There is no maximum on the overtime hours paid.

When an employee is promoted or transferred to a new division and lieu time is owed to the employee, he/she willl be paid for that lieu time by the original division prior to promotion or transfer, unless otherwise agreed to by the new executive director/general manager/division head or designate.

Lieu time must be scheduled and used by March 31 of the next calendar year. On an annual basis, the corporate need to allow for carry over of lieu beyond the end of March of the following year will be reviewed.



Approved by

City Council

Date Approved

March 1, 2000

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