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Call Award Summary *
* *
Commodity:Professional Services, Architectural Services
Description:Baycrest Park, Revitalisation, Professional Services
For: all Professional and Technical Services required to complete Design and Contract Administration for Baycrest Park Phase 1 Revitalization

Questions about this RFP should be directed in writing to Mike Voelker, CSCMP. at e-mail For more information, please refer to Appendix A, RFP Process Terms and Conditions, Section 4, Questions. The last day for questions with respect to this RFP is October 4, 2018 at 1.00 PM.
Call AwardCall number: 9118-18-5080
Successful bidder
and contract amount:
Landscape Planning Ltd.
Date awarded:December 21, 2018
Client division:Parks, Forestry & Recreation
Divisional contact:Joe FerraraContact phone: 416-395-0165
Issue date:September 12, 2018Closing date:October 18, 2018
at 12:00 Noon
Notes:4 Addenda
9118-18-5080 NOIP.pdf (82 Kbytes) - Posted on 09/12/2018 12:29:35 PM
9118-18-5080 Viewing Copy Only.pdf (5220 Kbytes) - Posted on 09/12/2018 12:30:17 PM
9118-18-5080 Addendum No. 1 Part A.pdf (9389 Kbytes) - Posted on 09/27/2018 01:24:30 PM
9118-18-5080 Addendum No. 1 Part B.pdf (6155 Kbytes) - Posted on 09/27/2018 01:26:34 PM
9118-18-5080 Addendum No. 2.pdf (622 Kbytes) - Posted on 09/28/2018 12:47:20 PM
9118-18-5080 Addendum No. 3.pdf (118 Kbytes) - Posted on 10/04/2018 10:19:10 AM
9118-18-5080 Addendum No. 4 Part A.pdf (261 Kbytes) - Posted on 10/11/2018 02:29:24 PM
9118-18-5080 Addendum No. 4 Part B.pdf (7399 Kbytes) - Posted on 10/11/2018 02:37:54 PM
9118-18-5080 Addendum No. 4 Part C.pdf (4038 Kbytes) - Posted on 10/11/2018 02:38:24 PM
Pre-bid meeting:Interested Proponents are required to attend a mandatory site meeting at 160 Neptune Drive South on September 26, 2018 commencing at 1:30 pm to familiarize themselves with the Project and ascertain the full extent of the work required. Proponents will meet adjacent the tennis courts in the arena parking lot.. Site meetings will not be available at any other times.

Proponents must sign in with the City’s representative at the mandatory site meeting at the designated date and time for their submissions to be considered. Individuals attending the meeting must sign in and clearly indicate on the sign in sheet the name of the firm they are representing.

Proposals submitted by Proponents that do not attend the mandatory site meeting SHALL be declared non-compliant.
Buyer:Voelker, MikePhone number:416-338-0487
Email:Mike.Voelker@toronto.caLocation:City Hall, 19th Floor West Tower
Non-refundable document fee:
$100.00 + 13.00 HST = $113.00

Hide details for Scope of work:Scope of work:

The scope of work shall include but not be limited to the following:

The Vendor is required to provide full professional and technical services, including stakeholder and community consultation, concept design, detailed design, contract document development including drawings and specifications, etc. permit application, construction supervision and contract administration to carry out the tasks as outlined below.

The Vendor is required to review all documents, drawings, cost estimates, specifications and all materials to be presented to the public during public consultations and/or via the web with City staff and stakeholders and refine as required.

Construction and quotation call documents will be prepared to the level of detail, standard and quality required by PF&R staff, and the park quotation call will be issued through the City’s Purchasing and Materials Management Division (PMMD).

The exact scope of work shall be determined in consultation between various stakeholders including the public, the Councillor's office, various internal City departments, and the landscape architect's team. The scope of work is limited to the overall budget and the Proponent shall assist the City in determining the final scope of work to protect for the potential future road alignment, while at the same time providing the most impact for the allotted funds. As best as possible, facilities recommended for construction shall work equally, whether or not the future road extension takes place.

The project includes the following stages:
Background Review, Site Inventory and Analysis
Public Consultation Strategy
Concept Designs & Design Development
Detail Design Development
Contract Documents Phase
Bidding, Tendering, Contract Administration, and Warranty Period Review

Please refer to the Specifications included in the RFQ document for a detailed description.

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