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Call Award Summary *
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Commodity:Construction Services, Construction Services
Description:Refrigeration Service Programme
QUOTATIONS ARE REQUESTED FOR: All materials, equipment, labour and supervision to provide a Refrigeration Service programme, to maintain existing outdoor making refrigeration equipment located in various arenas in the Etobicoke/York district, Toronto/East York district and Scarborough district of the City of Toronto on behalf of the Parks, Forestry and Recreation Division for a period of one year with the option to renew for two (2) additional one-year periods.

Questions about this RFQ should be directed in writing to Justin Diptee at Justin.diptee@toronto.ca

For more information, please refer to Appendix "A" Request for Quotation Process Terms and Conditions, Section 2: Questions. The last day for questions with respect to this RFQ is four (4) working days prior to closing.
Call AwardCall number: 4306-18-5028
Successful bidder
and contract amount:
Cimco Refrigeration
$1,165,732.00
Date awarded:November 8, 2018
Client division:Parks, Forestry & Recreation
Divisional contact:Chris ClarkeContact phone: 416-394-2487
Issue date:June 4, 2018Closing date:July 6, 2018
at 12:00 Noon
Notes:Attachment
4306-18-5028- NOIP.pdf (90 Kbytes) - Posted on 06/04/2018 12:11:32 PM
4306-18-5028 Viewing Copy Only.pdf (1516 Kbytes) - Posted on 06/04/2018 12:11:52 PM
Pre-bid meeting:There will be no site or information meeting in connection with this RFQ. Site meetings may be held in connection with each individual job assignment.
Buyer:Diptee, JustinPhone number:416-392-7326
Email:Justin.Diptee@toronto.caLocation:City Hall 19th Floor West Tower
Non-refundable document fee:
$100.00 + 13.00 HST = $113.00

Security deposit:

Yes

Hide details for Scope of work:Scope of work:

Security / Bid Deposit:
Every Bidder shall submit with their Quotation documents a 10% Bid Security of the total award value including any taxes, charges, contingencies or cash allowances in the form of either a certified cheque, a bank draft, a money order, a letter of credit or a Bid Bond, made payable to the City of Toronto, Treasurer.

Scope of Work and Associated Deliverables

3.1 The inclusive Refrigeration Program shall include the following items but may not be limited to these items:

3.1.1. Supply a sufficient number of certified ammonia refrigeration mechanics to provide start-up of all forty-five (45) rinks on the date requested by the City Parks Supervisor (Mid November).

3.1.2. Provide a minimum of five certified ammonia refrigeration mechanics that are required to be assigned full time to this account for the day to day operation and basic service for two, eight hour shifts per day, seven days a week, including holidays, throughout the operating season. These certified ammonia refrigeration mechanics shall visit each site at least twice daily during the operating season. As per the Operating Engineers Act, the work performed by these certified ammonia refrigeration mechanics shall include, but not be limited to the following:
Plant readings, check oil levels, pressure levels, make any necessary adjustments and maintain the log book daily.

3.1.3 Supply of qualified ammonia refrigeration mechanics designated as additional supervisory personnel.

3.1.4. Supply of qualified ammonia refrigeration mechanics on call on a 24 hour basis, seven days per week including holidays, fifty two (52) weeks per year.

3.1.5. Supply of qualified ammonia refrigeration mechanics to respond to emergency conditions being detected by monitoring systems computerized monitoring devices. Response to these alarms would be required on a 24 hour, seven day a week basis for approximately seventeen weeks of the year (November to March).

3.1.6. Supply of qualified ammonia refrigeration mechanics to provide shut-down of all forty-five (45) rinks on the date requested by the City Parks Supervisor.

3.1.7. Shortly after shut-down the service mechanics shall report on any maintenance repairs they feel are required and provide this information to the contractor Supervisor. The contractor Supervisor would then make an inspection of each facility and prepare a report to the City designating ay maintenance repairs and any equipment replacement requirements he/she deems necessary in order to maintain a safe and satisfactory operation.

3.1.8. System operating supplies such as oil, refrigerant, calcium, rags, solvents, etc. would be supplied by the contractor and invoiced separately from the contract or supplied by the City. Removal and disposal of all waste refrigeration oil. Disposal of oil to be processed with appropriate MOE documentation.

3.2 Monitoring Portion

3.2.1 The following are included in the monitoring portion of this contract:

Repair or replacement of all electronic hardware for all the Etobicoke/York district locations
3000E micro-processor including associated panel equipment
telephone modems
pressure sensors
temperature sensors
gas detection sensors

Receive and respond to Ammonia leak detections systems in the Toronto/East York district and Scarborough district locations via text messages 24/7 during outdoor operating season.

Maintain and test QEL ammonia detectors annually and document (Tag) for the Toronto/East York district and Scarborough district locations

Maintenance of all electronic wiring.

Monitoring on a 24 hour continuous basis for all 45 locations for the duration of the outdoor operation season by licensed ammonia refrigeration mechanics.

Monitoring of each location is to be done off premises from a remote location.

Check each wireless phone system or monitoring system prior to start of the refrigeration system to ensure communication and telephone integrity

All phone lines that are not operational will be identified and reported to the City for their action with Bell Canada.

All faulty sensors or readings will be repaired, replaced or re-calibrated as required to assure accurate reporting.

Ensure ammonia detection system is controlling the exhaust fan and visual lights at set limit.

In the event of any emergency conditions being detected in the operation of the refrigeration equipment, the system will immediately report the emergency and a ammonia refrigeration service mechanic, if required, would be dispatched to the reported location.

Monitoring services to be performed by the bidding contractor's staff

3.2.2 Not Included in Monitoring

Making of actual ice surface

Snow removal

Maintenance of ice resurfacing equipment

General ice resurfacing

Ice flooding or patching

Concrete repairs to floor surface

Maintenance of hearing systems

Maintenance of plumbing systems

Any additional facilities

Any additional operating time beyond the designated seventeen (17) week period

Any additional operating costs not covered in this contract

Any part or materials required in conjunction with the performing of routine maintenance or with the performing of seasonal equipment servicing. The required parts or material would be invoiced separately from the contract. All attempts would be made to advise the City if any major costs were to be incurred.

Any labour or equipment required to replace major equipment deemed defective, obsolete or operating beyond its anticipated life span and is now no longer cost effective to maintain

The cost of labour is only an extra to the contract for the replacement of major equipment. Any labour that is required for general maintenance is included in the base price.

3.2.3 Examples of the Above

Obsolete models of compressors

Leaking condenser (ammonia, water)

Deteriorated and leaking headers (ammonia, brine)

Electrical components

Worn brine, water and ammonia pumps

Worn motors

Chillers

Telephone line charges




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