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Call Award Summary *
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Commodity:Construction Services, Heating ventilating - air handling and plumbing services
Description:Plumbing and related Mechanical Services
QUOTATIONS ARE REQUESTED FOR: the provision of all materials, equipment, labour and supervision required for Plumbing and related Mechanical Services to various Parks, Forestry and Recreation locations throughout the City of Toronto, from November 1, 2019 to October 31, 2020, with the option to renew for four (4) additional and separate one (1) year periods

Questions about this RFQ should be directed in writing to Alma Salcedo at alma.salcedo@toronto.ca

For more information, please refer to Appendix "A" Request for Quotation Process Terms and Conditions, Section 4. The last day for questions with respect to this RFQ is three (3) business days before the closing deadline.
Call AwardCall number: 4201-19-5037
Successful
bidders and
contract
amounts:
Active Mechanical Services
$568,850.00
Active Mechanical Services
$284,425.00
Date awarded:October 31, 2019
Client division:Parks, Forestry & Recreation
Divisional contact:Scott ToppingContact phone: 416-396-3319
Issue date:July 22, 2019Closing date:August 20, 2019
at 12:00 Noon
Revised
Notes:2 Addenda
4201-19-5037- NOIP.pdf (102 Kbytes) - Posted on 07/22/2019 02:03:18 PM
4201-19-5037 - Viewing Copy.pdf (1410 Kbytes) - Posted on 07/22/2019 02:05:07 PM
Addendum No. 1 for RFQ No. 4201-19-5037.pdf (673 Kbytes) - Posted on 07/24/2019 01:04:44 PM
Addendum No. 2 for RFQ No. 4201-19-5037.pdf (68 Kbytes) - Posted on 08/19/2019 09:35:51 AM
Buyer:Salcedo, AlmaPhone number:416-392-6057
Email:asalced@toronto.caLocation:City Hall, 19th Floor West Tower
Non-refundable document fee:
$100.00 + 13.00 HST = $113.00

Security deposit:

Yes

Hide details for Scope of work:Scope of work:

Bid/Performance Security:

Bidders are required to submit with their quotation documents a certified cheque, bank draft, money order or Letter of Credit, made payable to City of Toronto, Treasurer, in the amount of $25,000.00 (twenty-five thousand dollars) to act as the Bid/Performance Security.


Scope of Work and Associated Deliverables:

Parks, Forestry & Recreation provides facility management services to approximately 727 City facilities and a million square feet. The Property Management & Maintenance Service Operation unit is responsible for the general maintenance on most of these sites. Currently in place is a work order system which captures and tracks the daily day to day maintenance work required. At present there are four (4) Districts (North, South, East, West,) within the City. Due to the large volume of work required, and in an effort to be able to service our clients in a reasonable timely manner from a location standpoint, the City reserves the right to select more than one vendor, to perform the tasks associated with this Specification. Please also be aware that response time is considered critical to our operations.

GENERAL REQUIREMENTS

The successful bidder must be qualified and capable of performing the following work but not limited to:

General Plumbing Work

• Plumbing including domestic water systems, boiler systems including domestic water, heating radiation, steam boiler systems
• Stand Pipe Systems
• Sprinkler Systems
• Drainage Systems above and below grade
• Faucets, lavatories, urinals, water closets
• Pump replacement and repair
• Tempered water control valves
• Mixing and diverting valves repair/replacement
• Shower installation and repair
• Roof drains
• Catch basins
• Underground piping, trenching, locates
• Heat exchangers
• Kitchen plumbing fixtures and systems

Parks and Sports Fields
• Winterize/Summerize
• Sprinkler systems
• Sports field hose stations
• Standpipe systems
• Pumps, controls, lift stations repair and replacement
• Emergency repairs, evenings during events
• Facility special event setups
• Underground piping, trenching, locates
Pools, Recreation Centres, Arenas, Gardens
• Winterize/Summerize
• Service and repair/replacement of heater appliances, pool accessories, Shower temp. controllers, pumps etc.
• Plumbing inspection, issue report
• Whirlpool pumps and valves
• Pool heaters
• Hot water radiation systems
• Back flow preventers
• Pressure relief valves
• Underground drainage and piping line repairs
• Faucets, lavatories, urinals water closets
• Sprinkler system piping, nozzles
• Chlorine injection and mixing systems
• Installation of new/replacement equipment
• Roof drains and leaders
• Temporary plumbing connections and Support for special events, circus, festivals as required
• Irrigation systems

Theatres
• Plumbing tie in’s for performances, temporary hook ups for off hours, weekends
• Standpipe systems
• Sprinkler piping and equipment
• Fountains, waterfalls

Parking Lots, Sidewalks, Entrances, Walkways
• Lawn sprinkler systems and equipment
• Handicap entrance/exit fluid heating mechanisms
• Incoming water lines and locates
• Underground drainage and locates
• Ability to work at heights, tunnels, outdoors, year round

Telecommunications
Drainage and plumbing lines concealed, exposed, during occupied and unoccupied times.

The work requires superior troubleshooting skills with the ability to understand and rectify sequences of operation with equipment and processes in order to repair the equipment to original operation or to design intent. The ability to diagnose and repair is key in the performance of the Work.

.1 Bidders must be authorized sellers or resellers for any Products and/or Services provided and must hold title to any equipment that will be installed or removed. If requested by the City, Bidders must submit written verification of the authorization satisfactory to the City, prior to award. Failure to submit written verification of authorization satisfactory to the City within a time frame specified by the City will result in the Quotation being declared non-compliant.
.2 Contractor will be required to provide the City with original Equipment Manufacturer’s List Prices upon request.
.3 All work shall be subject to inspection and approval by a City representative.
.4 Prior to work on new projects, the contractor shall obtain all necessary permits, approvals, submit shop drawings, and obtain submittal approval, and certificates, all as required by regulatory authorities. The contractor shall pay for and be reimbursed for all permits, approvals, and other required documents in carrying out the said Work.
.5 The Contractor shall invoice the City for such permits, approvals, certificates, etc. on a "cost" basis as required carrying out the said Work.
.6 Equipment rental shall be quoted on a "cost" plus (if applicable) basis where cost is the amount billed to the Contractor for such rentals. The percentage markup covering all overhead and profit. The Contractor may be required to submit suppliers' invoices to substantiate claims for equipment rental.
.7 The Products and/or Services being supplied in this RFQ must be new and certified by the Bidder, and free of encumbrance.
.8 The City reserves the right to issue “Requests for Proposals”. “Request for Quotations” or “Request for Tenders” for any or all projects and as such, there is no guarantee of any work related to this RFQ.
The successful bidder shall coordinate the work and cooperate fully with City staff, and with other trades, so as not to delay the progress of the work.

If damages occur by reason of the successful bidder's operations, even though special precautions may have been employed, the successful bidder shall be entirely responsible for such damage whether such operations and work resulting there from have received the prior approval of the City’s representative or not, and all such damage shall be satisfactorily rectified at the successful bidder's expense.

The successful bidder shall at all times keep the work site free from accumulations of waste material or rubbish caused by his employees or work, and at the completion of the work, he/she shall remove all his/her rubbish and all tools, equipment and surplus materials from and about the work and shall leave the work “broom clean” or its equivalent, unless more exactly specified. In case of dispute, the City may remove the rubbish and charge the cost to the successful bidder, as the City shall determine.

For emergency repairs, the Contractor must be prepared to provide 24 hours a day service, 7 days a week. The City will be credited $200.00 per emergency call-back should the contractor not respond to within two (2) hours (the response time will be defined as the period from when the call is placed to the contractor to the time the service person arrives on site and contacts City staff). The Contractor shall maintain a full time business office during the normal business hours. An answering machine or service is not acceptable. And provide the City with a 24 hour telephone service.

For all repairs estimated to be in excess of $1000.00, authorization must be obtained from the Supervisor of Parks Technical Services, Parks & Recreation, or his designate, prior to commencement of the work. Contingency amount for parts is estimated only and may increase or decrease as needs require.

The Contractor shall in the course of duties, provide consulting services with respect to any plumbing and/or mechanical work, or any plumbing/mechanical requirement in the form of a technical advisor. The technical advisor shall be a Supervisor provided by the Contractor to the City of Toronto for a minimum of ten hours per week at no extra charge to the City. Hours not expended for the week shall be accrued to the following week and accumulated for the duration of the contract.

The term Supervisor shall mean a senior company official dedicated to 100% management and supervisory duties. In this capacity he/she shall be the contact person with this Department and will provide technical advice as and when required at no cost to the City of Toronto.

Bidder Qualifications

Bidders must be authorized sellers or resellers for the Products listed in Appendix “C” - Price Form and must hold title to any equipment that will be installed or removed. If requested by the City, Bidders must submit written verification of current and valid authorization, satisfactory to the City, prior to Award. Failure to submit written verification of authorization, satisfactory to the City within a time frame specified by the City will result in the Quotation being declared Non-Compliant.

Prior to award, if requested by the City, the Bidder must submit written verification that their service technicians are (licensed plumbers in good standing in the province of Ontario having successfully completed a confined space course) certified and authorized to undertake the installation and delivery services described in this RFQ. Failure to submit written verification of certification/authorization satisfactory to the City within a timeframe specified by the City will result in the Quotation being declared Non-Compliant.

All bidders shall own and/or lease a minimum of 10 marked service vans or trucks (in good working order) fully equipped/stocked with standard tools/equipment for plumbing services. Each vehicle must be equipped with all required equipment (in good working order) for confined space entry. Bidders must complete the Equipment Requirements Form found in Appendix "D", for this purpose. All equipment shall bear labels or carry certificates of safety and fitness as required by applicable regulations. Storage, loss, damage to equipment is the responsibility of the contractor and as such the City of Toronto bears and accepts no responsibility for contractor equipment. Failure to meet this requirement will result in the Quotation being declared Non-Compliant.

The Bidder must have a minimum of 10 years, work experience in each of the categories within the scope of work. To demonstrate this requirement, bidders must complete the Bidder Qualifications Form found in Appendix "D". Failure to meet this requirement will result in the Quotation being declared Non-Compliant.
The Bidder must have a minimum of 10 journeymen (not sub-contractors or apprentices) who have been licensed and practicing for at least 8 years. To demonstrate this requirement, bidders must complete the Bidder Qualifications Form found in Appendix "D". Failure to meet this requirement will result in the Quotation being declared Non-Compliant.
The bidder must also have experience/training/equipment for leak detection & pipe clearing with root cutters & water jets. To demonstrate this requirement, bidders must complete the Bidder Qualifications Form found in Appendix "D". Failure to meet this requirement will result in the Quotation being declared Non-Compliant.
All bidders must own/have immediate access (meaning same day service) to the following equipment including knowledge of safe operating practices;
- Trencher
- Vactruck
- Mini Excavator
- Directional Drilling machine
- Pipe Inspection Camera
- Sanitary Pumping Truck with disposal means

To demonstrate this requirement, bidders must complete the Equipment Requirements Form found in Appendix "D". Failure to meet this requirement will result in the Quotation being declared Non-Compliant.

Bidder References

Bidders must submit a minimum of three (3) references from companies, for whom the Bidder has satisfactorily supplied, installed, delivered and provided warranty maintenance for Plumbing Projects in the past two (2) years valued at $40,000.00 or greater for each project. Bidders must complete the Bidder References Form in Appendix "D" for this purpose. Should the reference information requested not be included with the Quotation submission then the quotation will be declared non-compliant.




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