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Commodity:Professional Services, Consulting Services
Description:Architectural And Consulting Services For Office Modernization Renovations To 2 Floors At 100 Queen Street West, Toronto
Description of Procurement: a) The Vendor shall provide Professional Consultant Services for design, contract administration, inspections and site review to:

Renovate and Transform two (2) floors at 100 Queen Street West (20,000 usable square feet) to accommodate senior executive staff incorporating modernized office space design, and one (1) floor at 55 John Street, (19,500 usable square feet) with a multi-tenant modernized workspace.

There are three separate client Divisions (each Division occupies a separate floor). Separate client meetings are required with each division throughout the project, up to but not including meetings for construction contract administration.

b) Construction will need to be planned and executed in phases that are accepted by the City Project Manager and City of Toronto client representatives. Two separate tender packages are required, one for each building. Consideration to end users throughout the entire planning stages must be considered at all times as this facility will be completely functional during the renovations.

c) Consulting work is to include all required design for complete Architectural, Mechanical, Electrical, Structural, Communications, Security, Audio/Video and Furniture in compliance with City of Toronto Standards. Standards information will be provided to the Vendor after contract award.

d) It is intended that the project will be conducted in one (1) phase, however multiple phases must be planned for.

e) All consulting work, inspections and site meetings must be carried out without disrupting facility operations, during normal business hours (Monday-Friday, 8:00 a.m. – 4:30 p.m.). Please note that due to the restricted security requirements of this space the Vendor will be required to request access. After-hours access may be granted, if required; however, the City will not be responsible for additional fee charges for required Vendor Services during these times.

f) The Vendor will be a team of specialists who can provide all Required Services and complete the assignment within the specified time schedule.

g) The Vendor will provide a dedicated Project Lead with the required experience for the entire duration of the assignment whose role will be to direct, coordinate and ensure completion of all tasks in this assignment.

Recurrent Contract? NO

Delivery Schedule for Goods or Services OR Contract Duration: Contract is expected to start at Nov 2018 and complete by July 1st 2020

Procurement Method: Request for Proposals

Language(s) Permitted for Response by Supplier: English

Specific Conditions for Procurement: The Proponent's team consisting of the Prime Proponent and any sub-consultants, must include at a minimum, but not be limited to, all of the following:

1. The Prime Proponent must meet at least one (1) of the following requirements:

- Be an architectural firm that has a Certificate of Practice issued by the Ontario Association of Architects (OAA) and is led by an architect who has been licensed and in good standing by the OAA for a minimum of five (5) years; OR

- Be an architectural firm that has a Certificate of Practice issued by the OAA for a minimum of ten (10) years and is in good standing; OR

- Be an interior design firm led by an interior designer that is registered with the Association of Registered Interior Designers of Ontario (ARIDO) with a minimum of 5 (5) years and is in good standing with ARIDO. The ARIDO member must have Building Code Identification Number (BCIN) registered with the design firm or self and qualifications to the highest level applicable to the project scope and permit requirements as per Ontario Building Code.

For architectural firms: Proponents are requested to provide a copy of their Certificate of Practice with their Proposal submission. Should a Proponent not include such proof in their Proposal, the City reserves the right to verify such certification and status of good standing with the OAA.

For interior design firms: Proponents are requested to provide a copy of their BCIN number with their Proposal submission. Should a Proponent not include such proof in their Proposal, the City reserves the right to verify such certification and status of good standing with the Ministry of Municipal Affairs and Housing.

2) The Proponent are requested to provide the proof in their submission for the following:

i) For Proponent as a firm: A minimum of three (3) Projects completed within the past five (5) years with project budgets with a minimum of $2,000,000.00 per project, exhibiting a similar mandate with a thorough understanding of public sector work, with one (1) example of that required interior renovations, and phased implementation, as well as an accelerated schedule. . Proponents must complete the chart in Appendix F Project Experience Form. The completed chart(s) will be included in the technical portion of the Proposal. Additional project experience may be included in an Appendix to the Proposal

ii) For Project Lead proposed to provide service, the following must be provided:

Project Lead who have been licensed and in good standing by the Ontario Association of Architects or Association of Registered Interior Designers of Ontario (ARIDO), have certification Building Code Identification Number (BCIN) and have a minimum of ten (10) years' experience. Proponents must complete the chart in Appendix F Project Experience Form for Proponent Lead

iii) The Proponent's team must consist of:

a) At least two (2) Mechanical Engineers licensed as Professional Engineers (P. Eng.) with the engineering firm having a Certificate of Authorization issued by the Professional Engineers of Ontario (PEO) and have a minimum of five (5) years' experience , and is in good standing;

b) At least two (2) Electrical Engineers licensed as Professional Engineers (P. Eng.) with the engineering firm having a Certificate of Authorization issued by the PEO for a minimum of five (5) years, and is in good standing; and

c) At least one (1) Independent Cost Consultant and/or Quantity Surveyor with a minimum of five (5) years' experience as a registered member of the Canadian Institute of Quantity Surveyors (CIQS), and is in good standing

d) Heritage consultant with minimum of ten (10) years' experience working in designated heritage buildings.

For Engineers: Proponents are requested to provide a copy of their Engineers' Certificate of Authorization with their Proposal submission. Should a Proponent not include such proof in their Proposal, the City reserves the right to verify such certification with the PEO.

For Cost Consultant/Quantity Surveyor: Proponents are requested to provide a copy of their Cost Consultant's/Quantity Surveyor's designation from the CIQS with their Proposal submission. Should a Proponent not include such proof in their Proposal, the City reserves the right to verify such designation with the CIQS.
Call AwardCall number: 9118-18-7175
Successful bidder
and contract amount:
Architectural And Consulting Services For Office Modernization Renovations
Gensler Architecture Design Inc.
$1,075,076.28
Date awarded:January 11, 2019
Client division:Facilities Operations
Issue date:September 5, 2018Closing date:October 11, 2018
at 12:00 Noon
Revised
Notes:4 Addenda
NOIP.pdf (155 Kbytes) - Posted on 09/05/2018 11:51:35 AM
Summary.pdf (119 Kbytes) - Posted on 09/05/2018 11:53:40 AM
9118-18-7175 Viewing Copy.pdf (963 Kbytes) - Posted on 09/05/2018 11:55:01 AM
Addendum no.1pdf.pdf (195 Kbytes) - Posted on 09/21/2018 11:55:57 AM
addendum no.2.pdf (268 Kbytes) - Posted on 10/03/2018 03:16:41 PM
addendum no.3.pdf (119 Kbytes) - Posted on 10/04/2018 10:40:36 AM
9118-18-7175 Addendum No. 4.pdf (1076 Kbytes) - Posted on 10/05/2018 12:04:22 PM
Pre-bid meeting:Yes

Mandatory

September 18, 2018

Commence 10:00 am

main security desk, Ground Floor of City Hall located at 100 Queen Street west City Hall
Buyer:Zhang, TracyPhone number:416-338-2557
Email:Tracy.Zhang@toronto.caLocation:City Hall, 19th Floor West Tower
Non-refundable document fee:
$100.00 + 13.00 HST = $113.00

Hide details for Scope of work:Scope of work:

a) The Vendor shall provide Professional Consultant Services for design, contract administration, inspections and site review to:

Renovate and Transform two (2) floors at 100 Queen Street West (20,000 usable square feet) to accommodate senior executive staff incorporating modernized office space design, and one (1) floor at 55 John Street, (19,500 usable square feet) with a multi-tenant modernized workspace.
There are three separate client Divisions (each Division occupies a separate floor). Separate client meetings are required with each division throughout the project, up to but not including meetings for construction contract administration.

b) Construction will need to be planned and executed in phases that are accepted by the City Project Manager and City of Toronto client representatives. Two separate tender packages are required, one for each building. Consideration to end users throughout the entire planning stages must be considered at all times as this facility will be completely functional during the renovations.

c) Consulting work is to include all required design for complete Architectural, Mechanical, Electrical, Structural, Communications, Security, Audio/Video and Furniture in compliance with City of Toronto Standards. Standards information will be provided to the Vendor after contract award.

d) It is intended that the project will be conducted in one (1) phase, however multiple phases must be planned for.

e) All consulting work, inspections and site meetings must be carried out without disrupting facility operations, during normal business hours (Monday-Friday, 8:00 a.m. – 4:30 p.m.). Please note that due to the restricted security requirements of this space the Vendor will be required to request access. After-hours access may be granted, if required; however, the City will not be responsible for additional fee charges for required Vendor Services during these times.

f) The Vendor will be a team of specialists who can provide all Required Services and complete the assignment within the specified time schedule.

g) The Vendor will provide a dedicated Project Lead with the required experience for the entire duration of the assignment whose role will be to direct, coordinate and ensure completion of all tasks in this assignment.




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