Eco-Roof Incentive Program
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TERMS AND CONDITIONS FOR THE CITY OF TORONTO ECO-ROOF INCENTIVE PROGRAM

ECO-ROOF INCENTIVE PROGRAM
Administration
1. The Eco-Roof Incentive Program ("the Program") will be administered by the Environment and Energy Office of the City of Toronto ("the City") with the support of the following City Divisions during the review of applications: Toronto Water, City Planning and Toronto Building.

Application Criteria
2. An Eco-Roof is defined as a cool roof or a green roof as per the eligibility criteria described in section 4. Projects must be above grade (parking garages and at-grade roofs are ineligible), scheduled for completion within 6 months of notification of funding approval and must be one of the following to apply for the Eco-Roof Incentive Program:
  • a green roof or cool roof retrofit project on an existing residential, industrial, commercial or institutional building.

  • a green roof or cool roof project on a new residential, industrial, institutional or commercial building with a GFA of less than 2,000 m2 (21,528 sq ft).

  • a green roof on a new construction project (of any size) by Public, French or Catholic School Boards

  • a green roof on a new construction project (of any size) by an organization incorporated as a not-for-profit corporation

Cool or green roof projects that are already complete are not eligible for funding. Priority will be given to buildings within an employment district in Map 2 of the Toronto Official Plan. Selection of Participants
3. The City wishes to make financial incentives available under this Program on a fair basis to a broad range of eligible applicants and, for this purpose, the City reserves the absolute right to limit the approval of applications and/or funds granted in such a manner as to ensure no single applicant or property owner receives a disproportionate share of Program funds, notwithstanding there may be available Program funds or that all funding eligibility requirements have been met by the ApplicantBy accepting these terms of reference, the Applicant acknowledges and agrees that the selection and approval of an application for a Program grant is in the absolute discretion of the City, and that the City has reserved rights to limit the number of grants approved and the manner of grant approval on such grounds and conditions as it deems in the best interests of the public. Without limiting the foregoing, where the number of eligible grant applications received exceeds available program funding, the Director of the Environment and Energy Division shall have the absolute discretion in the selection and approval of applications subject to such selection criteria as may be established by City Council.

Eligibility Criteria
4. To be eligible for consideration for participation in the Eco-Roof Incentive Program, a building must be located in the City of Toronto and meet the Green Roof or Cool Roof specifications of subsections 4.1 and 4.2, the Application Criteria in section 2, the Requirements of Participation in section 5, including the obligation to maintain Green Roofs for their entire service lives, and other terms and conditions of this Program:

4.1 Green Roof Specifications

(a) “Green Roof” means an extension of an above grade roof, built on top of a human-made structure, that allows vegetation to grow in a growing medium and which is designed and maintained in accordance with the Toronto Green Roof Construction Standard (Toronto Bylaw 583-2009).

(b) To be eligible for consideration for participation in this Program, each applicant must demonstrate that the proposed Green Roof:
      (i) will be designed and constructed in conformance with the requirements of the Toronto Green Roof Construction Standard.
      (ii) will have coverage of available roof space* in accordance with the following chart:

      Gross Floor Area
      (Size of Building)
      Coverage of Available Roof Space
      (Size of Green Roof)
      Less than 4,999 m2
      20%
      5,000-9,999 m2
      30%
      10,000-14,999 m2
      40%
      15,000-19,999 m2
      50%
      20,000 m2 or greater
      60%
*Available roof space is defined as the total roof area minus areas designated for renewable energy devices.

(c) The City reserves the right to request additional supporting documentation demonstrating that the materials meet the above specifications.

(d) The City reserves the right to inspect Green Roofs at any time during their entire service lives to ensure that they are being maintained in accordance with the design requirements.

4.15 Green Roof - Structural Assessment Grant Guidelines

(a) Purpose: To help offset the cost of a structural assessment to determine whether or not an existing building can carry the additional load of a green roof.

(b) Amount: The SAG amount is either the actual cost of the structural assessment or $1000, whichever is less.

(c) Required documentation: To be considered for SAG funding, applicants planning to install a green roof must submit the following:
  • A copy of the structural assessment report that evaluates the ability of a building to hold the weight of a green roof that meets the requirements of the Green Roof Construction Standards.
  • A copy of the paid invoice for the structural assessment
These two supporting documents must be submitted with Eco-Roof Incentive Program application before the green roof is installed.


(d) Process if proceeding with green roof: After the green roof has been approved, completed and verified by City of Toronto program staff, the SAG amount will be added to the final green roof grant payment and dispersed as one total amount:

SAG amount + Green roof incentive amount = Total grant amount

(e) Process if not proceeding with green roof: If the structural engineer determines that the building cannot support the additional load of a green roof, the applicant is not required to install a green roof, but is still eligible for SAG funding. The applicant will qualify for the SAG as long as the following documents are received:
  • A copy of the structural assessment report (the report must state that the building cannot support the additional load of a green roof)
  • A copy of the paid invoice for the structural assessment

(f) Qualified professionals: Property owners may choose any structural engineer licensed to work in the Province of Ontario.

4.2 Cool Roof Specifications

(a) “Cool Roof” means a roofing system with high solar reflectivity and thermal emissivity to reduce the urban heat island effect and can be either a coating applied over an existing roof system or a new single-ply waterproofing membrane that meets the performance specifications outlined below.

(b) To be eligible for participation in this Program and the Cool Roof incentive, each applicant must demonstrate that the proposed Cool Roof:
      (i) will have an area that covers 100% of the roof area of the building, excluding mechanical equipment or other environmental technologies (which can be achieved through multiple partial roof retrofits to eventually equal 100% coverage).
      (ii) will be comprised of a roof material or coating system that:
            a. has a minimum Solar Reflectance Index (SRI) rating of 78 for low sloped roofs. Low sloped roofs have a surface slope less than 16.7% (9.5 degrees).
            b. has a minimum SRI of 29 for steep slope roofs. Steep sloped roofs have a surface slope greater than 16.7% (9.5 degrees) and less than 41.7% (22.6 degrees).
            c. has an emissivity greater than 0.9 and an initial solar reflectance of 0.65 (equivalent to an SRI of 78).
            d. is asbestos and mercury-free and emits zero volatile organic compounds (VOCs) and ozone depleting substances (ODSs).

(c) The City reserves the right to request additional supporting documentation demonstrating that the materials meet the above specifications.


Requirements of Participation
5. (a) Application and Supporting Documentation - No application will be accepted or approved unless the applicant has submitted the following:

5.1 Green Roof Applications:
      (i) Detailed plans of the proposal showing percentage coverage, plant material and type of growing medium and construction details.
      (ii) A copy of the maintenance plan as required in the Toronto Green Roof Construction Standard.
      (iii) The completed and compliant Eco-Roof Application form.

5.2 Cool Roof Applications:
      (i) Detailed plans of the proposal showing percentage coverage, cool roof materials and manufacturer documentation and construction details.
      (ii) A 5 year maintenance plan and contract or equivalent assurance including:
          a. an annual roof condition assessment and resulting maintenance; all subsequent roof maintenance must meet the cool roof specifications as outlined in the terms and conditions.
          b. at minimum, an annual roof cleaning.
          c. if applicable, re-coating of cool roof spray as per the life expectancy of the material or site conditions.
          d. the inclusion of all maintenance recommendations provided by the manufacturer or materials supplier.
      (iii) The completed and compliant Eco-Roof Application form.

(b) Compliance with Specifications and other Program Requirements – All applicants participating in this Program shall comply with all specifications and other requirements set out in this Application to be eligible for payment of any funds by the City.

(c) Compliance with Laws - All applicants shall comply with all applicable laws, bylaws, regulations, orders, directives, requirements and policies of the federal, provincial and municipal governments, including the City, and all applicable court orders, judgments and declarations of a court or tribunal of competent jurisdiction, including, without limitation, those laws and regulations applying to building methods, health and safety (collectively referred to as “Laws”).

Application Process and Review
6. The Program is undertaken annually and applications will be reviewed on a monthly basis, subject to funding availability. Applicants will be informed of whether or not they have been approved for funding within 6 weeks of submitting an application. After commencement of the Program, if the City determines, at any time and in its sole discretion, that:
    (a) it has received a sufficient number of acceptable applications to achieve the purposes and objectives of the Program, it may cease accepting any further applications; or

    (b) it has received an insufficient number of acceptable applications to achieve its purposes and objectives of the Program, or an initial determination of sufficiency subsequently becomes insufficient for whatever reason it may suspend or further extend the deadline date of the program as it in its unfettered discretion deems appropriate.

Applicant's Responsibility with respect to Work
7. Each selected Applicant shall, and by submitting this application agrees to, assume all financial and other responsibility for all work whatsoever in respect of and related to installation, performance, maintenance, repair and use of the Eco-Roof including, without limitation, the selection of the installers (where applicable) the proper installation of the Eco-Roof and any consequence arising from the installation of the Eco-Roof, continuing maintenance for the service life of a Green Roof, and the compliance with all Laws in respect of such work.

Waiver and Release
8. The City makes no representation or warranty, express or implied, relating to any Eco-Roof or the availability, competence, quality or financial status of any installer or their work, and by submitting an application, including acceptance of same by the City and any agreement arising thereunder or in consequence thereof, each Applicant fully and completely, without qualification, agrees hereby to waive and release and shall be deemed to have waived and released the City, its Councillors, officials, officers, employees, agents and representatives from and against any claims or liabilities whatsoever including, without limitation, any damages, costs and liability for any and all loss, injury or damage to any property or person, whether direct, special, consequential, indirect or of any other nature, in connection with or related to the installation of a Eco-Roof or related to the participation in this Program.

Conditions of Payment
9. No payment of a grant or financial incentive under this Program shall be made unless and until the following conditions are met:
    (a) a complete and compliant Program application has been approved and the installation is fully completed in accordance with all terms and conditions of this Program set out herein; and

    (b) a permit has been obtained from the Chief Building Official in accordance with the requirements of the Green Roof Bylaw; and
    (c) documentation provided by the installer or property owner showing the full cost of installation and maintenance costs (if applicable);
    (d) documentation provided by the manufacturer or materials supplier has been received by the City verifying the installed Eco-Roof has been completed in accordance with the terms and conditions of this Program, along with accompanying photographs of said Eco-Roof; or
    (e) an inspection by the City or its agent verifying the installed Eco-Roof has been completed in accordance with the terms and conditions of this Program.

Conditions after Payment
10.The City may inspect a Green Roof during its lifetime to ensure that it is being maintained properly and continues to function for its design service life, and if the Green Roof has not been maintained, may recover payment in accordance with section 11.

Terms of Payment
11. (a) Upon successful completion of the installation of the Eco-Roof in accordance with the terms and conditions of this Program set out herein, those grant monies to which an approved applicant may be entitled under this Program will be paid over to such applicant.

(b) If, upon inspection during the service life of a Green Roof, the City finds that the Green Roof is not being maintained to a standard that allows it to function for the design service life, the City may require and the Applicant agrees to repay the portion of the grant that reflects the lifespan that should be remaining. (For example, if funding of $20,000 was provided for a Green Roof that was supposed to function for 20 years and in the 15th year it does not function at all, the Applicant will be required and agrees to repay $5,000, representing the 25% shorter lifespan.

Information and Access Rights of City
12. Each Applicant selected and approved by the City for this Program hereby consents to and authorizes the City and its personnel:
    (a) to have access during installation and/or after the installation for a period up to six (6) months from completion to verify compliance of the work with this Program and to photograph the installation.

    (b) to use or take, including the right to make reproductions of, any information, photographs and digital images and other data concerning any building selected and approved under this Program in any report and/or promotional and educational materials produced by and/or for the City.

    (c) to have access to, and the right to make reproductions of, utility records of any building selected and approved under this Program, for the two (2) year period preceding and following the Eco-Roof installation (four years in total), for Program evaluation purposes.

    (d) to have access to invoices or quotes showing the full cost of the roof installation and maintenance costs (if applicable).

    (e) to have access to the Green Roof for its intended service life for the purpose of inspecting the roof to ensure that it is continuing to function for the purpose and to the extent intended.
Privacy Notification:
13. Personal information, on this form, and in relation to the Eco-Roof Incentive Program is collected under the authority of City of Toronto Act, 2006. The information will be collected and used for the proper administration of the Eco-Roof Incentive Program, which will include, but is not limited to: processing of applications for the program; evaluation and verification of compliance with the Eco-Roof Incentive Program; evaluation of the Eco-Roof Incentive Program; use in governance, educational, promotional materials concerning the Eco-Roof Incentive Program; the issuing of payments in relation to the affected properties; updating the information concerning the affected properties, and collection of any unpaid amounts resulting under the Eco -Roof Incentive Program. Questions about this collection can be directed to the Eco-Roof Co-ordinator, Environment and Energy Division, 55 John Street, 2nd Floor, Toronto ON M5V 3C6, Telephone (416) 392-1848.