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Request for ProposalCall number:9118-17-5056
Commodity:Professional Services, Architectural Services
Description:Dufferin Grove Field House, Park Improvements, Professional Services
To provide full professional and technical services for design and implementation to complete work in connection with the Community Recreation Clubhouse and park improvements at the north-east corner of Dufferin Grove Park.

Questions about this RFP should be directed in writing to Mike Voelker, CSCMP. at e-mail For more information, please refer to Appendix A, RFP Process Terms and Conditions, Section 4, Questions. The last day for questions with respect to this RFP is December 8, 2017 at 1.00 PM.

TWO (2) Envelope System.
Issue date:November 14, 2017Closing date:December 14, 2017
at 12:00 Noon
Notes:2 Addenda
9118-17-5056 Viewing Copy.pdf (3314 Kbytes) - Posted on 11/14/2017 09:01:53 AM
9118-17-5056 Addendum No. 1.pdf (926 Kbytes) - Posted on 12/07/2017 08:11:24 AM
9118-17-5056 Addendum No. 2.pdf (667 Kbytes) - Posted on 12/08/2017 02:29:26 PM

The addenda and/or other files listed above are included with the Call Document purchase price but must be downloaded as separate documents. To view the document, click on its filename. To save it to your workstation, right-click on the document's filename, then select "Save Target As..." (or "Save Link As...").Get Acrobat

Pre-bid meeting:Interested Proponents are required to attend the mandatory site /information meeting at Dufferin Grove Club House, 875 Dufferin St., Toronto, on, November, 20, 2017 commencing at 11:00 am to familiarize themselves with the Project and ascertain the full extent of the work required. Bidders will meet with the City representatives at the multi-purpose change room located at the north side of the Clubhouse.

Proponents must sign in with the City’s representative at the mandatory site meeting at the designated date and time for their submission to be considered. Individuals attending the meeting must sign in and clearly indicate on the sign in sheet the name of the firm they are representing.

Proposals submitted by Proponents that do not attend the mandatory site meeting SHALL be declared non-compliant.
Buyer:Voelker, MikePhone number:416-338-0487
Email:mvoelke@toronto.caLocation:City Hall, 19th Floor West Tower
Client Division:Parks, Forestry & Recreation
Non-refundable document fee:
$100.00 + 13.00 HST = $113.00

Scope of work:

There is no Bid/security deposit requirement with this call.

to be considered for award the proponent must meet the following mandatory criteria.

Architect as a Project Lead: Submit Certificate of Practice, as per the Ontario Association of Architects (OAA) requirements

Project Team Disciplines:

• Landscape Architect, Submit Certificate of Practice, as per the Ontario Association of Landscape Architects (OALA) requirements
• Engineering Consultants Submit a current Certificate of Authorization and Consulting Engineer Designation per each discipline below as per the

Professional Engineers of Ontario (PEO) requirements:

• Structural
• Mechanical, Plumbing and HVAC
• Refrigeration Engineering Consultant
• Electrical Engineering Consultant
• Lighting
• Civil
• Professional Quantity Surveyor

The scope of work shall include but not be limited to the following:
Design Principles.

The City requires the Vendor and the design team to conduct a comprehensive review of the scope and provide:

- Detailed investigation and assessment of City-operated and community programs in consultation with the public, City staff, and Community Resource Group (CRG) to determine expectations for the operation and programming in the clubhouse and park facilities within the area of scope.
- Development of an improvement plan for the clubhouse facility and park facilities within the area of scope, to strike a balance between diverse recreational programs while preserving the vibrant communal aspects of the area, as well as providing safe environment and access for users.
- Development of conceptual design and cost estimate that will determine capital funding required for the implementation of the final design. The implementation strategy will require a phasing program over consecutive years to complete construction of the approved design.
- Detailed design development, construction documentation, tender and contract administration for the following scope:
1. Alteration or new addition or replacement of the community clubhouse that houses:
1.1. A commercial kitchen and baking area,
1.2. A multi-purpose room for serving food and community activities,
1.3. Food and kitchenware storage area
1.4. Change rooms/Lounge Area
1.5. Public washrooms
1.6. Lobby/Reception Area
1.7. Admin/Recreation office spaces for recreation and rink programs
1.8. Snack bar
1.9. Storage, janitorial, and laundry rooms
1.10. Skating rental booth
1.11. Refrigeration system room for outdoor rink
1.12. Mechanical & electrical rooms
1.13. Provide a Life Safety Study (LSS) as defined in the Ontario Fire Code (OFC).
1.14. A Green roof is a requirement of the Green Development Standards. This may take the form of an accessible, “intensive” green roof, for use as a community garden, depending on community consultation and further staff discussions.

Other opportunities for urban agriculture are to be considered in the landscape site design.

Note that while the basic components have been set, it is anticipated that each program and breakdown of specific rooms listed above may be further refined during community consultation, and design process.

2. A new outdoor artificial double-pad ice rink, or single pad ice rink with a skating ice trail, new refrigeration plant and space, related M&E & HVAC, and snow-dumping area
3. Consideration for a new heated Zamboni garage and storage
4. Exterior lighting and distribution for pathways, ice rink and skating trail
5. Site access and services
6. Landscape design will include site grading, vehicular access, pathways, exterior site furniture, bottle filling station, planting, sod, and exterior signage.
7. Site and park facilities improvements including maintaining existing recreational programs such as pizza oven, Farmers Market set up layout, and community garden programs
8. Exterior and Interior barrier-free accessibility improvements within the area of project
9. Large exterior and interior wall/facia Signage plus small signage for each room entrance and door number and design interior wayfinding signage in the public areas. Signs must be designed in accordance with the City of Toronto and Accessibility Standards.
10. Consideration for preserving existing trees and additional new trees
3.1.2 Site Plan Approval
3.1.3 Environmental, Geotechnical Investigations, and Archaeological Assessment
3.1.4 Land Survey
3.1.5 Tree Inventory, Preservation Plan and Arborist Report
3.1.6 Accessibility
3.1.7 Testing & Inspection Procurement and Co-ordination
3.1.8 Additional Consultant Design Work Included (Provisional)

3.1.9 Public and Community Resource Group (CRG) Consultation
3.1.10 Steering Committee
3.1.11 Project Website and Media Correspondence

Please refer to the Scope of Work Section included in the RFP document for a detailed description.

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