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January 28, 2003
Union Station RFP Evaluation Process
Corporate Services - A staff report recommending that a Master Agreement to
lease Union Station to the Union Pearson Group will be the subject of a special
meeting of Toronto City Council's Administration Committee tomorrow, Wednesday,
January 29.

As part of the RFP evaluation process that began in December 2001, a Selection
Committee comprised of members of the City's executive management team,
representatives of Transport Canada and a respected heritage architect reviewed
the two proposals received with the assistance of six technical review teams.

A record of the Selection Committee deliberations was maintained as part of the
Union Station evaluation. That record includes a spreadsheet identifying the
individual scores for each of the categories identified in the RFP. The
spreadsheet exists and the information it contains was presented to City
Council at its meeting in July 2002.

Members of Council met in camera for a lengthy period during their July 2002
meeting to consider the Selection Committee's scores in detail and had an
opportunity to question staff at length. At the time the scores were
transferred to the spreadsheet, duplicate working materials were discarded. The
information on the spreadsheet accurately reflects the Selection Committee's
deliberations and may become a matter of public record when the RFP process is

The Union Station RFP stated that all documentation submitted by the proponents
would be treated as confidential, subject to the provisions of the Municipal
Freedom of Information and Protection of Privacy Act (MFIPPA). Until the RFP
process is completed, the evaluation record should remain confidential.
Disclosure will be considered in the context of any Municipal Act and MFIPPA

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