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September 28, 2007
City launches online meeting monitor for remote tracking of committee meetings
  
The City of Toronto will launch an innovative meeting monitor on Monday, October 1 during the Executive Committee meeting. This web-based application will allow the public to track in near real-time the status of agenda items and the progress of committee discussions. The public can use the monitor to track the meetings of all the City’s standing policy committees, community councils and Board of Health.

“I have made openness and transparency in this city’s government one of the cornerstones of my administration and I believe the ability of citizens to participate in and easily understand the decision-making process is critical to that,” said Mayor David Miller. “The meeting monitor is an innovative tool developed entirely using internal staff resources and will allow citizens to track committee meetings anywhere using their computers. It’s another example of how we are making the city more accessible and accountable.”

“The meeting monitor is part of an ongoing initiative to improve public access to the City’s decision-making processes,” said Ulli Watkiss, City Clerk. “We heard from the public that they found it confusing when they attended committee meetings, because there was no way to find out what agenda item the Councillors were discussing at the time, and what decisions they had already made. The monitor clearly displays this information and is accessible not just inside committee rooms, but anywhere with Internet access. With near real-time access, people can find out about decisions right away as the meeting progresses.”

The meeting monitor highlights the item that committee members are currently discussing. It also shows what decisions have been made on other agenda items, and what items are still pending. The monitor will also show any new items that have been added to the agenda during the committee meeting. Users can find the monitor by visiting the City of Toronto’s Window on Council page: http://www.toronto.ca/city_council/window.htm, or directly at http://app.toronto.ca/tmmismonitor/index.do. The monitor will be live about 15 minutes following the beginning of a committee meeting, after the committee adopts the meeting agenda.

The meeting monitor is the public interface of the first phase of Toronto Meeting Management Information System, one of four projects in the City’s Meeting Management Initiative. Other aspects included a new Council procedure bylaw, clear-language standards for staff reports and improved meeting room infrastructure. Earlier this week, the City of Toronto received a Public Sector Quality Fair Award of Excellence, as well as a Showcase Ontario Merit Award - Business Value and Results Through Technology - for its Toronto Meeting Management Information System.

Toronto is Canada’s largest city and sixth largest government, and home to a diverse population of about 2.6 million people. It is the economic engine of Canada and one of the greenest and most creative cities in North America. In the past three years, Toronto has won more than 70 awards for quality, innovation and efficiency in delivering public services. Toronto’s government is dedicated to prosperity, opportunity and liveability for all its residents.

Media contacts:
Ulli Watkiss, City Clerk, City Clerk's Office, 416-392-8010, uwatkis@toronto.ca
Winnie Li, Director, Council and Support Services, 416-392-8676, wli@toronto.ca
John Elvidge, Director, Secretariat, City Clerk's Office, 416-392-8641, jelvidge@toronto.ca


 

 

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